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Last updated 26 October 2012 15:29 by NZTecAdmin

This page contains a number of multimedia resources on how to use the Assessment Tool and is arranged by the tabs you will encounter within it. You can find 'How to' documents, images and/or short videos that guide you through key activities for Organisation Administrators and Educators. A number of these support documents are available for download.


Getting Ready


Getting Ready Flow Chart: The flow chart illustrates the process that an organisation needs to follow to be set up to use the Assessment Tool.

Access and Use of Data form: This .pdf document sets out the rules and expectations that apply to the access and use of data collected by the Literacy and Numeracy for Adults Assessment Tool. Organisations using the Tool are expected to understand and comply with these rules and expectations. This is done by signing the accompanying Acceptable Use agreement.

Acceptable Use Agreement form: This .pdf document is the agreement between the Tertiary Education Commission (TEC) and the organisation accessing the Assessment Tool.

The Writing Investigations and Investigations Learner are specifically intended for use with those learners whose writing is still at the initial steps. The investigations derive from common, observed errors in learner writing. They are designed to provide a targeted account of particular points of weakness in learners’ writing. The investigations have been designed specifically with those learners in mind who may be reluctant or anxious about writing. The activities are short and non-threatening, rather like doing a short quiz in a popular culture magazine or on a pop culture website. They are intended to establish structured, purposeful and productive interaction with the learner as well as providing multiple and independent observations on aspects of writing.


Getting Support


Logging Online Support: a support call may be logged from within the Assessment Tool by clicking on the Help link to open up the Help Guide.


Welcome Screen


Logging on to the Assessment Tool: The Welcome page is where both staff and Learners access the Assessment Tool. Learners access by submitting their assessment code in the field provided, while staff log on with the link to the ESAA Sector Logon.


Educator Homepage: The homepage summarises the assessments that the Educator has created. The assessments are summarised in two lists:

  • Online assessments (these are marked by the computer)
  • Ready to mark assessments.

The summary tells how many Learners have completed the assessment out of the total number of Learners assigned to the assessment, the content area of the assessment and the type of assessment. The Educator can link to reports of the assessments from this page.

(Note: The Organisation Administrator view includes a list of all assessments created for the organisation.)


Learner Homepage: The Learner has the option of completing practice questions. The 3-4 practice questions do not count as part of the assessment and are designed to allow the Learner to practice a range of response types. There is no time limit for the assessment. Each assessment is estimated to take between 30 and 45 minutes to complete.


The Assessments Tab


Adaptive or Non-Adaptive: An Adaptive assessment is taken online and each Learner's assessment is unique. When the Learner sits the assessment the computer begins by asking an initial question at step 3. If the Learner answers the question correctly the computer will gradually select assessment questions from higher steps of the progressions. If the Learner answers incorrectly, the computer will select questions from lower progressions steps. After approximately 30 questions the computer is able to provide a reliable estimate of a Learner's ability across the assessed progressions. A Non-Adaptive assessment can be taken online or printed and completed on paper. All Learners assigned the assessment receive exactly the same questions. In a non-adaptive assessment learners can review and change their answers before they submit the assessment for marking.


Question Types: The Assessment Tool contains a range of question types. The variety of question types are intended to make the assessment more interesting and interactive for Learners. All questions in the tool were trialed by a large number of Learners to make sure that they work well and engage New Zealand adults.


Creating online assessments: Both Educators and Organisation Administrators can create assessments within the Assessment Tool. Including Reading, Numeracy and Vocabulary, these assessments can then be assigned to groups of Learners. A group may be of any size: from all Learners in the organisation to an individual Learner.


Create Writing assessments: Both Educators and Organisation Administrators can create assessments within the Assessment Tool. These assessments can then be assigned to groups of Learners. A group may be of any size: from all Learners in the organisation to an individual Learner. The writing assessments can only be sat off line.


Learner Assessment Report: The Learner Assessment report gives an estimate of the Learner's competence or ability across the progressions included in the assessment. The estimate is given as a learning progression step.

The Learrner Assessment report also contains detail on the performance of the Learner on the questions included in the assessment. Each question in the assessment is recorded as a dot on the graph. The position of the dot indicates the learning progression and step for the question. The dots are coded to indicate whether the Learner answered the questions correctly, incorrectly or did not attempt an answer. The pattern of incorrect and correct responses within each learning progression provides diagnostic information on the relative strengths and weaknesses of Learners. It is important however NOT to generalise about the knowledge or skills of a Learner from a single question.


Group Assessment Report: The Group Assessment Report uses a bar chart to summarise the performance of the Learners that completed the assessment. Listed below the chart are the Learners, their scale scores, their estimated progression step, the date completed and a link to their individual assessment reports.


Group Progress Report: The Group Progress report displays a group’s achievement on comparable assessments taken over multiple time points using a box-and-whisker plot.

Reallocating Assessments Between Learners: In the event of two Learners accidentally completing each other’s assessment (i.e. the individuals are given each other’s assessment code in error), assessment data can be reallocated to the correct Learner's records.


The Learner's Tab


Creating Learners: The two ways to add Learners to the Assessment Tool are by bulk upload from a CSV file, or creating Learners individually from within the Tool.

Removing a Learner from an Organisation: A Learner may only be removed from an Organisation by the Organisation Administrator.


The Educator's Tab


Creating Educator profiles with ESAA usernames: Educator profiles are normally created when an individual's ESAA username is available. An ESAA username is obtained from the Ministry of Education Contact Centre. Click here to learn more about the ESAA sign-up process.


Creating Educator profiles without ESAA usernames: An Educator profile can be set up without using an individuals ESAA details. This approach allows the Organisation Administrator to create Educator profiles in anticipation of the ESAA sign-up process for an individual being completed.


Finding an Educator Code: An Educator profile set up without an individuals ESAA username generates an Educator Code. This code connects an individuals ESAA profile (username) with their Educator profile within the Assessment Tool. When an Educator logs in to the Assessment Tool for the first time they will be prompted to enter their Educator Code. This code is only required for the initial login. When the code has been accepted the Assessment Tool has successfully linked the Educator profile and the individuals ESAA profile.


The Group's Tab


Organisational Structures: Thinking about how programmes and courses are structured within your organisation is central to deciding on how to group Learners in the Assessment Tool.


Creating Organisation Groups: Created by Organisation Administrators, Organisation Groups control access to Learners so that only Educators who are assigned to a group can see the Learners in that group. Educators may only administer assessments and view results for Learners they are connected to via this organisation group function.


Adding Learners / Educators to Organisation Groups: Organisation Administrators can add Learners and Educators to existing Organisational Groups. Educators can only administer assessments and view results for Learners they are connected too via this Organisation Group function.


Creating Groups: Educators can create groups that allow for Learners to be grouped together to facilitate assigning them to assessments, and to allow for reporting on a group basis.


The Administration Tab


Administrator Home: The homepage contains any relevant system level messages, statistics on the number of Learners, Educators and groupings within the organisation, a quick link to creating assessments and a list of assessments created within the organisation.

The tabs on the navigation bar allow the Administrator to manage assessments, Learners, Educators and groups.

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