This section provides an introduction on how to use the Assessment Tool and is arranged by the tabs you will encounter within it. The key activities you will carry out in each of these tabs are explained and where relevant further support documentation is available for download.
Organisation Administrators and Educators have different levels of access within the Assessment Tool. This means Organisation Administrators have some extra functions that Educators do not. For instance the Educators tab and Administration tab are only viewable for people that hold the Organisation Administrator role. If you are logged in as an Educator or Restricted Educator you will not be able to see either of these tabs.
Organisation Administrators are users of the system who have special privileges relating to reporting, creating and viewing user profiles and creating Organisation Groups. The Organisation Administrator is able to control the access privileges of Educators by creating Organisation Groups and assigning learners and Educators to them. For detailed information relating to this role and relevant downloadable resources, click here for the Organisation Administrator's View.
Educators are users of the system who set assessments for their learners. Educators can only see learners and Learner information in the system if they have been given access to that learner by an Organisation Administrator. For detailed information relating to this role and relevant downloadable resources, click here for the Educator's View.
Restricted Educators are a limited version of the Educator role. Restricted Educators cannot create assessments or be assigned as a Group Owner. This is to allow Organisation Administrators to create certain Educators whose role does not require them to create assessments.
Below is a summary of the tabs in the Assessment Tool. More detailed information is available by browsing the links in the menu on the right.
The Home Tab
Your Home tab allows you to view key information about the assessments that have been created in your organisation, and any system messages that may be relevant to you. Click here to read more about the Home tab.
The Assessments Tab
The Assessments tab shows all of the assessments that you are authorised to view. Unlike the Home tab, you can view assessments that are retired, and can also filter your assessments by date and other criteria. Click here to read more about the Assessments tab.
The Learners Tab
The Learners tab shows the individual learners that you are authorised to view at your organisation. Click here to read more about the Learners tab.
The Educators Tab
Visible only to an Organisation Administrator, the Educator's tab shows a list of all the Educators that have been added to the Assessment Tool in your organisation. Organisation Administrators should click here to read more about the Educators tab.
The Groups Tab
The Groups tab lists the groups that you are authorised to view at your organisation. Organisation Administrators can see all groups in the organisation while Educators can only see groups they've been assigned to by an Organisation Administrator.
Groups in the Assessment Tool perform two important functions:
1. They control access to individual learners, because only Educators who are assigned to a group can see the learners in that group.
2. They allow for learners to be grouped together to facilitate assigning them to assessments, and to allow for reporting on a group basis.
Click here to read more about the Groups tab.
The Administration Tab
Visible only to an Organisation Administrator, the Administration tab serves only one function: the ability to upload a file of Learner data into the Assessment Tool. Organisation Administrators should click here to read more about the Administration tab.
Click here for a Glossary of Assessment Tool Terms.